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Executive Assistant

Databricks
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Hybrid (Costa Rica)Full-timePosted 6mo ago

About the role

Databricks is seeking an experienced Executive Assistant in Costa Rica to support the executive leadership team, manage complex calendars, coordinate high-impact meetings and events, travel, and serve as a liaison with internal and external stakeholders. Occasional travel may be required.

Responsibilities

  • Manage and optimize complex, multi-time zone calendars with Gmail and Google Calendar expertise.
  • Plan, coordinate, and execute executive travel, team offsites, and high-visibility events within policy and budget.
  • Act as primary point of contact for all meeting and event requests, ensuring high service level and responsiveness.
  • Build and maintain accurate records of meetings, events, and requests with timely follow-up and closure.
  • Prepare and review briefing materials, agendas, and follow-up documentation for executive meetings.
  • Provide coverage and support for other executive staff as needed.
  • Handle highly confidential information with discretion and integrity.
  • Foster cross-functional collaboration by building relationships with other EAs, business partners, and stakeholders.

Qualifications

  • 5+ years of executive administrative experience, preferably in a global technology or software organization.
  • Demonstrated ability to exercise sound judgment in ambiguous or high-stakes situations.
  • Advanced calendar management skills (Gmail and Google Calendar) with experience supporting multiple executives across time zones.
  • Exceptional organizational, time-management, and prioritization skills; ability to manage multiple complex projects.
  • Ability to communicate with C-level Executives and Assistants.
  • Strong relationship management and communication skills (C1 English proficiency); ability to influence and collaborate at all levels.
  • Experience planning and executing large-scale meetings, events, and travel logistics, including budget management and vendor coordination.
  • High level of discretion handling sensitive information.
  • Proactive, solution-oriented, adaptable to changing priorities and environments.
  • Willingness to adjust working hours to support US time zones; occasional travel to the United States; B1/B2 preferred.

Skills

Required:Executive calendar managementTravel planning and logisticsMeeting coordination

Benefits

  • Benefits information available via regional document link provided in the job description.
Last updated Sep 10, 2026. Interested? Apply on the company site.

About Databricks

Leading Data and AI Platform for Enterprises

Databricks offers a unified platform for data, analytics and AI. Build better AI with a data-centric approach. Simplify ETL, data warehousing, governance and AI on the Data Intelligence Platform.

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