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Sr. Executive Assistant

Databricks
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Hybrid (Mountain View & San Francisco)$155.3k - $213.5kfull-timePosted 5mo ago

About the role

Senior-level executive assistant role supporting the Chief Operating Officer (COO) at Databricks, with responsibilities spanning calendar management, global travel planning, cross-functional collaboration, event management, and administrative support in a fast-paced, high-growth software/tech environment.

Responsibilities

  • Calendar Management: Organize all meetings across international time zones; build and maintain records of all meeting requests; ensure meetings have high intent, detailed agendas, and AI-generated pre-reads and summaries.
  • Global Travel Planning: Manage complex global travel for the COO; leverage AI for travel research and expense management; work with account teams to maximize travel ROI; handle end-to-end travel logistics.
  • Cross-Functional Collaboration: Liaise between the COO and senior leadership; track multiple concurrent workstreams across Engineering and Go-To-Market to maintain clear communication.
  • Event Management: Plan offsite meetings, events, and programs for the COO and team.
  • Administrative Support: Provide coverage for other executive staff during absences; assist in preparing expense reports.

Qualifications

  • Experience: Minimum of 10+ years of executive administrative and/or program management experience supporting C-Suite level executives in global software or technology organizations.
  • Proven expertise in managing global travel logistics for executives.
  • Experience working with VPs/SVPs overseeing large teams (2,000+ employees) in technical roles such as engineering or customer-facing functions.
  • Familiarity with high-growth environments and hyper-scaling companies.

Skills

Required:Organizational skillsCalendar and email managementAI utilizationRelationship managementCommunicationData synthesis & strategic planningPrioritization in fast-paced environments

Benefits

  • Benefits information available via company link (regional details not specified in description).
Last updated Sep 10, 2026. Interested? Apply on the company site.

About Databricks

Leading Data and AI Platform for Enterprises

Databricks offers a unified platform for data, analytics and AI. Build better AI with a data-centric approach. Simplify ETL, data warehousing, governance and AI on the Data Intelligence Platform.

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