Workplace Operations Specialist - UK (Contract)
LondonContractPosted 4mo ago
About the role
Workplace Operations Specialist in London (Contract) focused on hospitality, operations, and vendor coordination to deliver a welcoming, well-maintained office experience. 5 days in office; 1 year contract with possible extension/conversion.
Responsibilities
- Support daily operations of the London office, ensuring a clean, organized, and functional environment.
- Act as the first point of contact for workplace-related questions and requests.
- Manage office supplies (ordering, stocking, organizing, and replenishment).
- Coordinate deliveries (ordering, receiving, unpacking, and recycling packaging).
- Maintain shared spaces including kitchens, snack areas, and meeting rooms.
- Manage room bookings and ensure spaces are set up appropriately.
- Submit and track facilities requests and resolve day-to-day office issues.
- Coordinate vendor services including janitorial, facilities, and food programs.
- Build strong working relationships with vendors and building management.
- Track service schedules and ensure consistent service delivery.
- Escalate issues or service gaps as needed.
- Partner with building management on office operations, updates, and compliance needs.
- Support planning and execution of office events, socials, and celebrations.
- Manage office communications related to events, updates, and workplace operations.
- Support seasonal moments (decorations, cultural events, employee recognition).
- Assist with food & beverage programs and overall hospitality experience.
- Help create a positive, engaging, and inclusive office environment.
- Welcome guests and provide a strong first impression of the office.
- Coordinate visitor access and liaise with building management as needed.
- Conduct office tours for new hires and visitors.
- Manage guest logistics including passes, notifications, and coordination.
- Partner with Workplace, People Ops, and other internal teams to support workplace initiatives.
- Communicate updates clearly around operations, events, and workplace changes.
- Contribute to improving workplace processes and playbooks over time.
Skills
Required:Office operationsVendor coordinationCustomer/guest experienceCommunication
Nice to have:Event planning
Last updated Aug 19, 2026. Interested? Apply on the company site.
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