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Workforce Planning Specialist

Neko Health· Operations & Markets
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Hybrid (Stockholm)Full-timePosted 3mo ago

About the role

Role focused on keeping clinics staffed to target coverage through bi-weekly and monthly rota creation, accurate scheduling in the workforce management system, and production of staffing reports to enable fast, informed decisions. Works within Operations Planning and partners with clinic leads on coverage, staffing, and labour metrics.

Responsibilities

  • Own accurate, on-time bi-weekly/monthly rota publication for all assigned Swedish clinics, with late changes, swaps, and backfills handled without service disruption.
  • Establish daily tracking of open shifts and coverage gaps across assigned clinics, with escalation to bank pools and agency partners triggered before gaps affect throughput.
  • Administer Quinyx (locations, roles, templates, policies, leave rules) for assigned clinics and configure at least one automation that measurably reduces manual admin time (Tech-enabled, human-centred).
  • Deliver a reliable weekly staffing pack (coverage %, overtime, additional hours, tardiness, utilisation, variance vs plan) that clinic and market leadership use to make staffing decisions.
  • Reduce payroll queries and adjustments through cleaner timesheet reconciliation and consistent HRIS-to-payroll data flow.

Qualifications

  • Previous experience in strategic workforce planning in shift-based scheduling in a multi-site environment (Quinyx is preferable but other systems are accepted)
  • Comfortable in Excel: filters, lookups, pivot basics, conditional formatting; able to analyse CSVs and spot anomalies
  • Demonstrated ownership of detail-heavy, deadline-driven admin work (the "last mile" that keeps a rota accurate)
  • Demonstrated ability to build recurring reporting/dashboards (Tableau, Power BI, or advanced Excel) covering variance-to-plan, utilization, or forecast accuracy
  • Experience improving data integrity or process efficiency in a workforce data pipeline

Skills

Required:Strategic workforce planningQuinyx (or similar WFM system)ExcelReporting / dashboards
Last updated Sep 25, 2026. Interested? Apply on the company site.
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