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Recruiting Operations Coordinator

Vitalize· G&A
Apply on company site
Hybrid (San Francisco HQ)$75k - $110k + equityFull-timePosted 2mo ago

About the role

Operational backbone of the Talent team, building scalable recruiting processes, automations, and candidate experiences while continuously improving hiring workflows and leveraging AI and Ashby expertise.

Responsibilities

  • Own interview operations across the company, ensuring every interview is thoughtfully coordinated and every candidate has an exceptional experience
  • Become the internal expert on Ashby. Build automations, workflows, interview plans, templates, interview kits, dashboards, and reporting
  • Continuously identify opportunities to leverage AI and technology to eliminate manual work, improve quality, and create leverage for the Talent team
  • Own the operational excellence of our Talent function. Identify friction, fix it, and build better ways
  • Partner with recruiters to build interview kits, standardize scorecards, and ensure interviewers have the tools they need
  • Maintain high data quality across Ashby for reporting, candidate data, interview feedback, and recruiting metrics
  • Build recruiting dashboards to understand funnel conversion, hiring velocity, interviewer health, and areas for improvement
  • Evaluate and implement new recruiting technologies to hire better and faster
  • Own the onboarding experience from offer acceptance through day one, coordinating with Hiring Managers, IT, Facilities, and People Operations
  • Create memorable candidate touchpoints throughout the interview process, ensuring a positive impression of Vitalize
  • Learn sourcing and talent identification to become a trusted sourcing partner for high-priority searches

Qualifications

  • 2+ years of Recruiting Coordination, Recruiting Operations, or Talent Operations experience in a fast-paced environment
  • Ashby expertise—ability to build automations, configure workflows, create interview plans, write interview kits, generate reporting, and continuously improve recruiting operations
  • Process and operational excellence with a track record of building scalable systems
  • Exceptional attention to detail with polished, thoughtful experience
  • Hospitality mindset in interactions with candidates, interviewers, hiring managers, and new hires
  • Curiosity around AI and recruiting technology to automate repetitive work and create leverage
  • Strong project management skills with ability to manage multiple priorities
  • Exceptional judgment for when to move quickly or escalate issues
  • High agency and proactive problem solving
  • Growth mindset with interest in learning sourcing and developing into talent identification and engagement

Skills

Required:Recruiting coordinationAshby platformProcess optimizationData quality & reporting

Benefits

  • Medical, dental, and vision insurance
  • 401(k) with company match
  • Flexible PTO
  • Unlimited travel budget to visit customer sites
  • Twice-yearly company off-sites
  • Free meals in the office
  • $5,000 relocation bonus for eligible employees
  • Desk setup reimbursement
  • Commuter benefits
  • Monthly gym/wellness stipend
  • An awesome office in Jackson Square, steps from the water
Last updated Oct 14, 2026. Interested? Apply on the company site.
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About Vitalize

The OS for Hospital Operations

Vitalize Care is solving the most pressing operations problems for health systems, starting with optimizing staffing and scheduling. We help hospitals dramatically reduce labor spend, improve operational efficiency, and unburden clinical leaders from hours of work per day. We're partnered with some of the country's most innovative health systems, and are excited to share more details soon!

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