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Workplace Operations Associate

EliseAI· People/Office Operations
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New York City$25/hr - $35/hrFull-timePosted 2mo ago

About the role

EliseAI is seeking a Workplace Operations Associate to serve as the operational hub of the Workplace Operations team in New York, supporting efficient HQ operations, cross-functional collaboration, and a best-in-class employee experience.

Responsibilities

  • Support the day-to-day operations of EliseAI's New York headquarters, ensuring the office is organized, welcoming, and operating efficiently
  • Serve as a primary point of contact for Workplace Operations by monitoring Slack, email, office request forms, and other intake channels, ensuring requests are prioritized, communicated, and resolved promptly
  • Partner closely with Workplace Operations leadership, People Operations, IT, and other cross-functional teams to support workplace initiatives, employee onboarding, workplace technology, and operational needs
  • Take initiative to identify operational inefficiencies and help design, implement, and continuously improve workflows, processes, and standard operating procedures that increase team effectiveness and scalability
  • Drive operational excellence by maintaining documentation, building repeatable processes, and helping operationalize new workplace programs and initiatives
  • Coordinate and track workplace projects, action items, and operational priorities, proactively managing timelines and escalating blockers before they impact execution
  • Assist with procurement, purchasing, invoice tracking, vendor coordination, and other administrative workflows while ensuring accuracy and organization
  • Support employee onboarding by preparing workstations, coordinating equipment, and partnering with IT and People Operations to deliver a seamless first-day experience
  • Manage office inventory, supplies, snacks, beverages, and company swag, ensuring the workplace remains fully stocked, organized, and presentation-ready
  • Coordinate workstation deployments, office moves, workplace technology rollouts, and meeting room readiness in partnership with IT
  • Conduct regular workplace walkthroughs to proactively identify maintenance, safety, and operational issues, ensuring a consistently high standard across the office
  • Support hospitality, office events, and employee experience initiatives that foster a positive and engaging workplace culture
  • Maintain a hands-on, solutions-oriented mindset—stepping in wherever needed to solve problems, improve operations, and ensure the workplace runs smoothly

Qualifications

  • Excellent organizational and time management skills
  • Outstanding verbal and written communication skills
  • Strong attention to detail and follow-through
  • Comfortable managing multiple priorities simultaneously
  • Comfortable working in a fast-paced, constantly evolving environment
  • Able to occasionally lift and move office equipment and supplies

Skills

Required:Operational coordinationVendor and procurement managementCommunication

Benefits

  • Equity in the company
  • Medical, Dental and Vision premiums covered at 100%
  • Fully paid parental leave
  • Commuter benefits
  • 401k benefits
  • Fitness & home services stipend to cover part of your expenses
  • Collaborative in-office environment with an open floor plan, fully stocked kitchen, and all meals covered in the office
  • Unlimited vacation and paid holidays
  • Relocation packages and support
Last updated Oct 14, 2026. Interested? Apply on the company site.

About EliseAI

Industry Leading AI for Housing and Healthcare

EliseAI is the industry-leading AI platform transforming both property management and healthcare through automation and conversational AI that help housing and healthcare organizations streamline communications and improve operational efficiency.

AIHealthcareHousingAutomation
Company profileWebsite

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