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Executive Assistant, R&D

Databricks· R&D
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Belgradefull-timePosted 1mo ago

About the role

Executive Assistant role supporting VPs within Databricks' R&D organization in Belgrade, Serbia. Multi-executive EA partner focused on strategic priorities, calendars, travel, events, and cross-functional collaboration.

Responsibilities

  • Proactively manage and optimize complex, multi-time zone calendars for R&D Vice Presidents and leaders
  • Coordinate scheduling across multiple teams and organizations
  • Support engineering planning cycles, quarterly business reviews, and cross-team syncs during key milestones
  • Own end-to-end expense and travel processes, ensuring compliance
  • Identify and communicate preparation requirements for meetings
  • Partner with Belgrade site operations to support office events and team activities
  • Build and maintain records of meetings, events, and requests
  • Prepare and review briefing materials, agendas, and follow-up documentation for executive meetings
  • Own the operational rhythm for executives—action item tracking and cadence management
  • Provide coverage and support for other assistants as needed
  • Handle highly confidential information with discretion
  • Foster cross-functional collaboration with EAs and R&D stakeholders

Qualifications

  • Bachelor's degree in Business Administration, HR, Marketing, Education, or related area (preferred)
  • 5+ years of executive administrative experience, preferably in global technology or software
  • Experience supporting leaders in Engineering, R&D, or Product organizations (a plus)
  • Advanced calendar management skills (Gmail and Google Calendar) with multi-time zone support
  • Ability to prioritize competing demands, communicate trade-offs, and resolve conflicts
  • Ability to communicate with C-level EAs and external stakeholders
  • Strong relationship management and English proficiency (C1)
  • Proactive, solution-oriented, adaptable to changing priorities
  • High discretion handling sensitive information
  • Experience planning and executing meetings, events, and travel logistics including budget and vendor coordination
  • Willingness to travel occasionally across EMEA for team offsites and collaboration
  • Interest and aptitude for AI tools and workflow automation
  • Experience driving process improvements
  • Flexibility to adjust schedules for executives, including after-hours support

Skills

Required:Calendar managementCommunicationRelationship managementTravel and events coordination

Benefits

  • Comprehensive benefits package (region-specific)
  • Collaborative and autonomous work environment
  • Opportunities to work with senior leaders across global teams
  • Travel opportunities within EMEA (occasional)
  • Exposure to AI tools and workflow automation initiatives
Last updated Sep 10, 2026. Interested? Apply on the company site.

About Databricks

Leading Data and AI Platform for Enterprises

Databricks offers a unified platform for data, analytics and AI. Build better AI with a data-centric approach. Simplify ETL, data warehousing, governance and AI on the Data Intelligence Platform.

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