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Operations Assistant (International)

PermitFlow· Virtual Admin
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Remote$3.5/hr - $7/hrFull-timePosted 1mo ago

About the role

Competent, reliable, and detail-oriented Operations Assistant to support building permit applications and related administrative operations for PermitFlow’s AI-driven permitting platform.

Responsibilities

  • Building permit applications and related administrative operations
  • Maintain accurate and organized records including paper trails of emails, calls, submissions, and responses
  • Review documents to identify missing information, errors, or inconsistencies
  • Follow up with appropriate contacts, escalate issues when needed, and report back clearly
  • Learn and use online permitting portals, software, AI tools, spreadsheets, and other systems
  • Work independently with deadlines and manage multiple projects
  • Communicate updates and problems promptly to the team
  • Take ownership of assigned work and follow through without needing constant supervision
  • Handle repetitive administrative tasks with high attention to detail

Qualifications

  • Building permit, construction, architecture, engineering, or real estate experience is a strong advantage
  • Strong written and verbal communication skills
  • Highly organized and detail-oriented
  • Strong work ethic, integrity, and accountability
  • Able to prioritize tasks and manage multiple projects and deadlines
  • Tech-savvy and able to learn new tools and portals
  • Ability to work independently and take ownership
  • Comfortable working with deadlines and government processes

Skills

Required:Organization and record-keepingCommunicationProblem-solving and researchIndependent work and ownership

Benefits

  • Contract position — no benefits or PTO
Last updated Sep 16, 2026. Interested? Apply on the company site.
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About PermitFlow

TurboTax for Construction Permitting

Intuitive workflow software that helps general contractors and developers identify the optimal permitting process and needed application forms for a particular project, and then easily fill the relevant paperwork to prepare a robust application package.

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