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Workplace Employee Specialist - Part Time

GumGum· People Operations
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Hybrid (Sydney)part-timePosted 1mo ago

About the role

Part-time Workplace Specialist responsible for the smooth day-to-day operation of GumGum's Sydney office, delivering organized, welcoming, safe, and inclusive workplace experiences while supporting employee programs across JAPAC.

Responsibilities

  • Own the day-to-day rhythm of the Sydney office, keeping shared spaces organised, stocked, functional, and set up for people to do their best work.
  • Become the go-to contact for building management and vendors — cleaners, contractors, and service partners — resolving maintenance issues.
  • Manage office budgets, purchasing, and supplies, from kitchen stock to stationery.
  • Keep the workplace safe and compliant by running access and security procedures, emergency protocols, and stepping into First Aider, Health & Safety Officer, and Fire Warden roles.
  • Bring meetings and moments to life — All Hands, QBRs and MBRs, training sessions, visitor days, and team events — handling room setup, catering, tech, communications, and clean-up.
  • Plan in-office experiences that energise the team, including culture moments, awards ceremonies, holiday parties, and volunteer programs.
  • Give new hires a welcoming, well-organised first day, coordinating orientation scheduling and IT logistics with IT.
  • Curate the JAPAC voice on Connect+, posting approved announcements, maintaining the regional events calendar, and capturing photos/stories from workplace events.

Qualifications

  • Relevant study, training, internships, volunteer work, or practical experience in administration, hospitality, workplace operations, events, customer service, or related field.
  • Prior experience in office administration, hospitality, customer service, events, or facilities support is helpful but not essential.
  • Experience from internships, casual employment, volunteering, or education counts.
  • Background supporting an office, managing supplies, coordinating events, or working with vendors is advantageous.
  • Comfort with Google Workspace or similar workplace technology.
  • Sharp attention to detail and the ability to manage multiple tasks, deadlines, follow-ups.
  • Sound judgment and discretion with confidential information.
  • Warm, service-oriented approach with employees, visitors, vendors, and building partners; clear written and verbal communication; adaptability; commitment to inclusive environment.

Skills

Required:AdministrationVendor managementEvent coordinationCommunicationGoogle Workspace

Benefits

  • Benefits & perks package available (details on gumgum.com/benefits)
  • Opportunities for development within a growing, global team.
Last updated Oct 14, 2026. Interested? Apply on the company site.

About GumGum

Contextual Intelligence Company | High Impact Advertising Technology

Deliver high-impact, brand-safe advertising across display, video, and CTV/OTT formats with AI-powered contextual targeting and attention-based insights—powered by GumGum’s leading ad tech platform.

AdvertisingAI-poweredContextual targetingCTV/OTTAttention insights
Company profileWebsite

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