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Event Sales Administrator

Level99· Venue Teams – Entertainment Operations
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Tysons, VA$23k - $25kFull-timePosted 1mo ago

About the role

Supports the Natick event sales team by handling administrative tasks and ensuring operational accuracy to enable sales staff to focus on outbound sales, client conversion, and revenue-generating activities.

Responsibilities

  • Detail confirmed events, including timelines, internal notes, and signage requirements
  • Build custom floor plans and manage guest layouts in coordination with Sales and Operations
  • Create, manage, and print event signage and leaderboards
  • Prepare and distribute CC authorization forms, waivers, and related documentation
  • Create and maintain event entries in our internal guest portal and Tripleseat Software (TS)
  • Ensure timely, accurate BEO creation, auditing, and distribution
  • Coordinate handoffs with Operations leadership (Event AOR Manager, AGM)
  • Maintain and update master event trackers and calendars
  • Close out events in Tripleseat and reconcile receipts with Toast
  • Assist in training Event Captains on administrative processes
  • Audit referral sources and track referral check-ins for client retention initiatives

Qualifications

  • Bachelor’s degree in Hospitality, Business Administration, or related field (preferred)
  • 1–2 years of experience in administrative, events, or hospitality roles
  • Strong organizational and time management skills with keen attention to detail
  • Proficiency with event management or POS platforms (Tripleseat, Toast, Canva experience a plus)
  • Excellent written and verbal communication skills
  • Ability to thrive in a fast-paced, high-volume environment
  • Team-oriented mindset with eagerness to learn and grow within a scaling organization

Skills

Required:Organizational skillsEvent management softwareCommunicationFast-paced environment adaptability
Last updated Oct 21, 2026. Interested? Apply on the company site.
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About Level99

A first-of-its-kind destination for adults featuring real-world, interactive social gaming with over 50 physical and mental challenges set in artistic environments.

A first-of-its-kind destination for adults featuring real-world, interactive social gaming with over 50 physical and mental challenges set in artistic environments.

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