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Executive Assistant to Sales Leadership (Contract)

Benchling· People
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Hybrid (San Francisco, CA)$70/hr - $80/hrFull-timePosted 1mo ago

About the role

Executive Assistant providing strategic and operational support to senior sales leaders, partnering with Head of Go-to-Market and VPs of Sales AMER and EMEA in a fast-paced, metrics-driven revenue organization.

Responsibilities

  • Perform extensive calendar management and prioritization across multiple time zones for senior executives.
  • Prepare domestic and international travel arrangements, itineraries, and timely expense filings.
  • Manage all forms of daily correspondence, ensuring timely, professional, and accurate responses with a high degree of confidentiality.
  • Collaborate on and manage key projects and priorities across multiple functions.
  • Lead planning and coordination for presentations, meetings, and dissemination of strategic information.
  • Plan and execute high-profile events, off-sites, and special functions with precision and creativity.
  • Lead full-cycle planning and own end-to-end logistics for Sales events including venue contracting, travel, budget, and workback planning. Events include Quarterly Business Reviews (“QBRs”) across AMER & EMEA, CKO/SKO, H2KO, and other ad-hoc offsites.
  • Manage the executive customer-meeting program during Benchling's annual customer conference, coordinating private meeting rooms, scheduling, and onsite flow between Sales/CX teams and customers.
  • Administer the recognition program (High5s) for the Sales organization — nominations, approvals, budget tracking.
  • Support weekly pipeline/forecast call logistics and follow-ups for regional sales standups.
  • Coordinate interview scheduling for Sales hiring across multiple time zones (AMER/EMEA).
  • Manage cross-region calendar coordination between AMER (Pacific & East Coasts) and EMEA (UK-time) sales leadership.
  • Attend key meetings, help develop and communicate agendas, take notes, and track action items through to completion.
  • Partner closely with Workplace, Events, and IT teams to provide on-the-ground logistics support.
  • Build strong relationships across the organization, establishing yourself as a trusted, proactive connector.
  • Serve as a senior member of the EA team, providing strategic thought partnership and mentorship to peers.
  • Support ad-hoc projects and initiatives as needed.

Qualifications

  • 7+ years of experience supporting VP or C-level leaders, ideally in enterprise SaaS sales or tech organizations.
  • Proven success managing multiple executives with competing, high-stakes priorities.
  • Experience managing multi-day, 50–100+ person corporate events (kickoffs, regional offsites) including budget ownership and vendor/contract coordination.
  • Comfort supporting a fast-moving, metrics-driven sales organization with frequent last-minute schedule changes.
  • Exceptional organizational skills and a proactive, solutions-oriented mindset.
  • Polished communicator with high emotional intelligence and impeccable discretion.
  • Adept with productivity and collaboration tools including Google Workspace, Slack, Zoom, and Navan. Familiarity with Salesforce (viewer-level), procurement/expense tools (ZIP or equivalent), and event/travel logistics platforms is a plus.
  • Thrives in a fast-paced, evolving environment while maintaining a calm, steady presence.
  • Passionate about biotech, innovation, and working with purpose-driven teams.

Skills

Required:Executive calendar managementTravel planning and expense managementCommunication and discretionEvent planning and logisticsProject management

Benefits

  • Hybrid work arrangement with in-office expectation 3 days per week (Mon, Tue, Thu)
  • Contract role with 6-month term
  • Competitive hourly compensation: $70 – $80 per hour
  • Opportunity to partner with senior sales leadership and influence Go-to-Market execution
Last updated Sep 17, 2026. Interested? Apply on the company site.
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Cloud-based platform for biotech R&D | Benchling

Benchling is a cloud-based platform for biotechnology research and development and the only biology-first platform for scientific data, collaboration, and insights.

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