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Executive Assistant to CEO

Imprint· General & Administrative
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Hybrid (New York City)$200k - $250kFull-timePosted 4w ago

About the role

Executive Assistant to the CEO at Imprint, serving as the Founder/CEO’s operational right hand to manage calendar, travel, communications, and execution of the company’s operating rhythm during a growth phase.

Responsibilities

  • Own and optimize the CEO's calendar end to end — balancing internal meetings, board commitments, investor conversations, partner meetings, and protected focus time across multiple time zones
  • Coordinate all logistics for board meetings, investor meetings, and partner events including materials preparation, attendee communications, room setup, travel, and follow-up
  • Manage all domestic and international travel end to end — flights, hotels, ground transportation, itineraries, and backup plans
  • Serve as a trusted gatekeeper and liaison between the CEO and internal teams, investors, board members, and external stakeholders
  • Track and drive closure on action items, commitments, and deliverables that emerge from the CEO's meetings and conversations
  • Support key company moments — all-hands meetings, leadership offsites, major announcements — by owning logistics and ensuring smooth execution
  • Draft emails, messages, and documents on behalf of the CEO that reflect the CEO's voice and standards
  • Proactively identify and implement improvements to how the CEO's office operates — better systems, tools, and workflows that reduce friction and create more leverage
  • Support light personal tasks as needed during high-intensity periods to keep the CEO focused on the business

Qualifications

  • Demonstrated track record of supporting a CEO, Founder, or C-suite executive at a fast-paced, high-growth company — with clear accountability for keeping a complex operation running
  • Experience managing high-volume, high-stakes calendars and travel logistics across multiple time zones
  • Exceptional organizational skills — a proven system for managing complexity and ensuring nothing slips
  • Impeccable judgment and discretion with sensitive, confidential information across all areas of a business
  • Strong written and verbal communication skills, including the ability to draft on behalf of an executive in their voice
  • High ownership orientation — sees what needs to happen and makes it happen without waiting to be told
  • Comfortable operating in ambiguity and rapidly shifting priorities; adapts quickly and keeps everything moving
  • Proficiency with modern productivity tools including Google Workspace, Slack, and Notion; ability to quickly adopt new and AI-powered workflows

Skills

Required:Calendar managementTravel logisticsCommunication

Benefits

  • Competitive compensation and equity packages
  • Leading configured work computers of your choice
  • Flexible paid time off
  • Fully covered, high-quality healthcare, including fully covered dependent coverage
  • Additional health coverage includes access to One Medical and the option to enroll in an FSA
  • 20 weeks of paid parental leave for the primary caregiver and 8 weeks for all new parents
  • Access to industry-leading technology across all of our business units, stemming from our philosophy that we should invest in resources for our team that foster innovation, optimization, and productivity
Last updated Oct 21, 2026. Interested? Apply on the company site.

About Imprint

Built for impact, every step of the way.

Imprint Payments provides the technology powering co-branded credit card programs, with complete control over the experience, including rewards, marketing, and security.

credit cardsco-branded productsrewardsbanking platform
Company profileWebsite

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