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Install Coordinator - Themed Entertainment (Traveling Position)

Level99· Support Center – Entertainment Development
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Hybrid (Greater Boston, MA)$22/hr - $25/hrFull-timePosted 4w ago

About the role

Seeking an organized, proactive Entertainment Install Coordinator to support traveling installation teams during build-out and opening phases of new Level99 venues. This role provides administrative and logistical support on-site, ensuring schedules, communications, and materials flow smoothly to meet tight project deadlines.

Responsibilities

  • Handle all team travel logistics, including bookings and itinerary adjustments.
  • Manage equipment shipping and receiving; track deliveries and resolve discrepancies.
  • Support on-site artists by coordinating schedules and resources.
  • Liaise with vendors and site contacts regarding delivery and access updates.
  • Maintain project documentation, including shipping logs, receipts, and activity notes.
  • Track team expenses and submit budget reports.
  • Monitor progress and schedules; flag and help resolve bottlenecks.
  • Organize staging areas and manage tool inventory check-ins.
  • Assist with onboarding logistics for new on-site team members.
  • Distribute status reports and travel updates to management.
  • Provide hands-on support to the installation crew as needed.
  • Execute other duties to ensure successful venue openings.

Qualifications

  • Experience in project coordination, logistics, or operations support, ideally in entertainment, construction, or hospitality.
  • Exceptional organizational skills to manage complex details and maintain precise records.
  • Professional verbal and written communication for effective stakeholder coordination.
  • Proficiency in booking and managing flexible team travel logistics.
  • Competence in shipping/receiving, inventory tracking, and logistical documentation.
  • Skilled in Google Suite, Microsoft Office, and expense reporting tools.
  • Detail-oriented with strong checklist execution and follow-through.
  • Resilient and resourceful when managing last-minute changes in chaotic environments.
  • Available for extensive travel (200+ days/year) and irregular hours, including weekends.
  • Physically able to lift 50 lbs and work in active construction venues.

Skills

Required:Project coordinationLogistics managementTravel logisticsCommunicationDocumentationTools & tech
Nice to have:Budget reporting
Last updated Oct 21, 2026. Interested? Apply on the company site.
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About Level99

A first-of-its-kind destination for adults featuring real-world, interactive social gaming with over 50 physical and mental challenges set in artistic environments.

A first-of-its-kind destination for adults featuring real-world, interactive social gaming with over 50 physical and mental challenges set in artistic environments.

Company profileWebsite

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