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Office Administration Team Lead

JetBrains· Belgrade Office Administration
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BelgradePosted 2w ago

About the role

Operational lead responsible for day-to-day Belgrade office operations, leading the Office Administration team, ensuring compliance, budgeting, vendor management, and a welcoming workplace aligned with JetBrains culture.

Responsibilities

  • Lead and coordinate the day-to-day operations of the Belgrade office and ensure a smooth, comfortable workplace experience for employees.
  • Lead the local Office Administration team, coordinating workloads and allocating tasks and responsibilities effectively.
  • Support team onboarding and professional development, provide regular feedback, and manage team performance.
  • Manage relationships with the landlord, building management, office suppliers, contractors, and other external service providers.
  • Oversee office maintenance, repairs, workplace improvements, supplies, and inventory.
  • Oversee office-related expenses, invoices, and budget tracking, and support budget planning and forecasting.
  • Identify operational risks and improvement opportunities, and proactively propose solutions.
  • Coordinate office events and local employee initiatives together with relevant internal teams.
  • Ensure local office processes, including health, safety, and fire, comply with company policies and applicable local requirements.

Qualifications

  • Solid experience in office management, workplace operations, or administration.
  • Experience leading or coordinating a team.
  • Proven capability to handle office budgets, invoices, and supplier contracts.
  • Experience managing external vendors, landlords, and service providers.
  • Good organizational and project management skills, with strong attention to detail.
  • The ability to manage workplace projects, space changes, and operational initiatives.
  • The ability to ensure compliance with local health, safety, and administrative requirements.
  • Fluency in English and Serbian.

Skills

Required:Office operations leadershipVendor and contract managementBudgeting and financial trackingHealth and safety compliance

Benefits

  • Strong base salary.
  • Flexible work location.
  • Remote work up to 30 days per year from abroad.
  • Extra time off.
  • Medical insurance allowance.
  • Learning and development opportunities.
  • Language classes.
  • Lunch or meal stipend.
  • Mental health support.
  • Sports benefit (on-site gym or stipend).
  • Internal events.
Last updated Oct 7, 2026. Interested? Apply on the company site.

About JetBrains

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