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Workplace Coordinator

Cloudflare· People & Places
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Munich, Germanyfull-timePosted 2w ago

About the role

Office Coordinator role supporting Cloudflare's Munich office, serving as the first point of contact, maintaining a welcoming and functional workspace, coordinating daily operations, events, vendor relationships, and space planning.

Responsibilities

  • Be the face of the office, warmly greet employees, visitors, candidates, and vendors
  • Own the flow of the day-to-day: maintain an organized, tidy, and fully operational office
  • Serve as the go-to for onsite support: respond to employee questions, manage email and ticket queues, and handle administrative needs
  • Manage incoming mail, including confidential mail handling, and assist with shipments when necessary
  • Support internal events and team gatherings, including setup, teardown, and food ordering
  • Manage snack and lunch programs, ensuring variety and alignment with sustainability goals
  • Order and maintain office and pantry supplies - keeping spaces stocked, functional, and inviting
  • Partner with vendors: support onboarding, place purchase orders, and track services
  • Flag and triage maintenance or security issues, coordinating resolution with relevant teams
  • Support office moves, including desk reconfigurations and seating assignments; contribute to space planning and long-term office growth strategy
  • Assist in onboarding new hires and welcoming international visitors
  • Collaborate closely with other EMEA offices (especially Paris and Amsterdam) to ensure alignment and provide remote support as needed
  • Contribute to regional Places team initiatives and planning efforts

Qualifications

  • 2+ years of experience in office coordination, hospitality, executive support, or operations in a fast-paced environment
  • Friendly, patient, and service-minded, with strong communication and interpersonal skills
  • Detail-oriented and highly organized - no task is too small to sweat
  • Experience supporting a growing office of 75+ employees
  • Proven ability to manage vendors and juggle multiple projects
  • Fluent in German and proficient in English
  • Confident working independently and as part of a distributed team
  • Comfortable using Google Workspace and productivity tools
  • Able to commit to being onsite full-time

Skills

Required:Office coordinationVendor managementCustomer service / hospitalityCommunicationGerman languageEnglish languageGoogle Workspace
Last updated Oct 7, 2026. Interested? Apply on the company site.

About Cloudflare

Connect, protect, and build everywhere | Cloudflare

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