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Executive Assistant

Omnea· Operations
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Hybrid (London)Full-timePosted 2w ago

About the role

Executive Assistant for Omnea's executives, combining strategic support, calendar management, travel coordination, and internal-external stakeholder liaison to enable the executive team to scale the business.

Responsibilities

  • Proactively coordinate, manage and track assigned Exec's schedules, projects and commitments across multiple time zones
  • Manage executives' complex calendars, email and communications filtering, prioritising, drafting, and responding as necessary
  • Act as gatekeeper to ensure executives focus on high-impact activities, prioritising conflicting demands
  • Plan, schedule and coordinate internal and external meetings; prepare agendas, track action items, take minutes and ensure timely follow-ups
  • Assist with board materials, investor updates, and briefing notes
  • Organise and book travel (flights, hotels, transfers, visas) and prepare detailed itineraries
  • Handle operational and administrative tasks (expenses, invoices, budget tracking) related to executives
  • Act as first point of contact for key stakeholders, manage confidential information with discretion, anticipate and solve problems
  • Own systems and processes to improve productivity and reduce admin workload, enabling outsourcing and delegation of non-essential tasks

Qualifications

  • 3-5 years of work experience in EA/PA/Chief of Staff or Founders Associate roles, preferably in a high-growth startup or tech environment
  • London-based with 3 days in the office per week and willingness to travel with the CEO occasionally
  • Highly organised with meticulous attention to detail and strong multitasking abilities
  • Tech-savvy with experience using productivity tools (e.g., Slack, Notion, Google Suite)
  • Proactive, strategic thinker with strong communication skills and ability to handle confidential matters with discretion
  • Outcome-focused, bias to action, autonomous, and able to balance strategic thinking with execution
  • Empathetic, reliable, collaborative, low ego, seeking feedback and striving for continuous improvement

Skills

Required:Executive calendar managementEmail and communication managementGatekeeping and prioritisationMeeting and travel coordination

Benefits

  • Competitive geo-localised benefits (UK and US packages via internal links)
  • In-person collaboration days Tue/Wed/Thu
  • Opportunities to work in a high-growth, category-defining company
  • Career-defining opportunity with potential for impact in a scaling startup
Last updated Oct 22, 2026. Interested? Apply on the company site.

About Omnea

Intelligent Procurement Orchestration

Omnea | Intelligent Procurement Orchestration

AIAutomationProcurementRisk ManagementSourcingheadline-ai-europe-100-2026system-builders
Company profileWebsite

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