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Executive Assistant to the CEO

Baselayer· Operations & Finance
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full-timePosted 2w ago

About the role

Executive Assistant to the CEO based in NYC, serving as the CEO’s right hand to manage calendar, inbox, travel, and priorities, while coordinating with executives, board, investors, and cross-functional teams in a fast-growing fintech startup.

Responsibilities

  • Own the CEO's calendar end to end, prioritizing time against company goals and protecting focus time
  • Schedule and coordinate meetings across time zones with customers, investors, board members, candidates, and the team
  • Prepare the CEO for each day and week with agendas, briefing notes, and the context needed for every meeting
  • Triage the CEO's inbox, flag what needs attention, and draft or respond on their behalf where appropriate
  • Plan and book domestic travel, including flights, hotels, ground transportation, and detailed itineraries
  • Coordinate customer visits, conferences, and industry events the CEO attends or hosts
  • Plan company offsites, team events, and celebrations in partnership with Operations
  • Coordinate board meetings and investor updates, including scheduling, materials, logistics, and follow-ups
  • Track action items and commitments from leadership meetings and keep owners accountable to deadlines
  • Prepare documents, presentations, and briefs for internal and external meetings
  • Handle confidential and sensitive information with complete discretion
  • Run day-to-day office operations: supplies, snacks, mail, deliveries, and keeping the space organized and welcoming
  • Serve as the main contact for building management, office vendors, and service providers, and handle contracts and renewals
  • Greet and host visitors, customers, and candidates, and get conference rooms ready for meetings
  • Coordinate new hire setup for the in-office experience, including desks, access badges, and first-day logistics, in partnership with People and IT
  • Plan and run team lunches, celebrations, and in-office events that keep the team connected
  • Own special projects for the CEO from start to finish, from research to vendor coordination to execution
  • Process the CEO's expenses and help manage vendors and personal-business logistics
  • Identify ways to improve how the CEO and leadership team work, and put better systems in place

Qualifications

  • 3+ years of experience as an Executive Assistant, ideally supporting a CEO, founder, or C-level executive
  • Expert in Google Workspace (Calendar, Gmail, Docs, Sheets, Slides) and comfortable picking up new tools quickly
  • Exceptional organization and attention to detail, with the ability to manage many moving pieces at once
  • Excellent written and verbal communication, including drafting on behalf of an executive
  • Proven judgment and discretion when handling confidential information
  • Comfortable working in a fast-paced environment where priorities change quickly

Benefits

  • Time off when you need it: Flexible PTO so you can recharge without red tape
  • In-person energy: We're based in NYC and meet in the office 5 days a week
  • Competitive compensation: We pay well and back it with equity. We want you to think and act like an owner
  • Career rocket fuel: You'll help build the foundation of a high-growth startup, working side by side with experienced founders and team members who've done it before
  • Benefits on us: We cover 100% of your health, dental, and vision premiums. No surprise deductions from your paycheck
  • 401(k) with company match: We match your contributions so your future self benefits too
  • HSA contributions included: We contribute to your HSA on applicable plans, so your coverage works as hard as you do
  • Stay healthy, stay sharp: A $250 monthly gym stipend to help you bring your best self to work, and everywhere else
  • Lunch on us: Lunch stipend so you can stay fueled and focused without thinking about it
  • A seat at the table: We believe in transparency, radical candor, and giving every team member a voice
Last updated Oct 11, 2026. Interested? Apply on the company site.
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The AI Platform for Business Risk

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