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People and Office Coordinator

Roboflow· People
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New York, NY$90k - $110kFull-timePosted 1w ago

About the role

Recruiting Coordinator role focused on coordinating interviews, candidate experience, and recruiting workflows at Roboflow, with a NYC-based hybrid/onsite emphasis and a strong emphasis on ownership, organization, and process improvement.

Responsibilities

  • Own interview coordination across priority searches, including scheduling, rescheduling, calendar logistics, interviewer reminders, candidate communications, and follow ups
  • Create a polished, responsive, and thoughtful candidate experience from first interview through final stage
  • Partner with recruiters, hiring managers, and external search partners to keep active searches organized and moving quickly
  • Maintain accurate candidate, job, stage, and interview data in Ashby
  • Help prepare interview plans, candidate packets, scorecard reminders, hiring manager updates, and weekly search health materials
  • Track recruiting process blockers, delayed feedback, scheduling issues, and next steps
  • Support weekly search health meetings by helping prepare agendas, notes, action items, and follow ups
  • Help create and improve recruiting workflows, templates, checklists, documentation, and reporting
  • Support offer and onboarding logistics in partnership with the People team as needed
  • Serve as a trusted operational partner to candidates, interviewers, recruiters, hiring managers, and company leaders

Qualifications

  • 1 to 3 plus years of recruiting coordination, talent coordination, People Operations, executive assistant, operations, or other high volume coordination experience
  • Excellent written and verbal communication
  • Strong attention to detail and ability to manage many moving pieces without dropping balls
  • Comfortable working across calendars, time zones, competing priorities, and last minute changes
  • High ownership and follow through
  • Strong judgment around candidate experience, confidentiality, urgency, and internal communication
  • Bias toward speed and clarity
  • Experience with ATS workflows or recruiting tools such as Ashby, Greenhouse, Lever, GoodTime, Calendly, or similar systems
  • Comfortable creating lightweight processes without making things bureaucratic
  • Curious about technology and excited to help build a company at the center of AI and computer vision
  • Comfortable operating with autonomy and accountability

Skills

Required:Interview coordinationCandidate experience designData management in ATS (Ashby)Communication

Benefits

  • Equity in the company so we’re all invested in the future of computer vision
  • $4,000 per year Travel Stipend to work alongside other Roboflowers anywhere, anytime
  • $350 per month Productivity Stipend for things like high speed internet or coworking space
  • Up to 100% coverage of health insurance for you and your family
  • Remote first and flexible schedule
  • Unlimited PTO, with a 2 week annual minimum
  • 12 weeks parental leave
Last updated Oct 14, 2026. Interested? Apply on the company site.
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About Roboflow

🖼️ Give your software the sense of sight.

Roboflow enables developers to make the world programmable. Use our tools to build better datasets (collect image, video / annotate), models (foundation and fine tuned small models), and deployments (self hosted, edge, APIs, SDKs) for computer vision. Over 250k developers, including those from over half the Fortune 100, build with our open source and hosted tools. Build with us: https://app.roboflow.com Hack with us: https://roboflow.slab.com/public/posts/roboflow-hackathons-external-u478m1iz Work with us: roboflow.com/careers

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