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Marketing & Events Coordinator

Colibri Group· Marketing
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Hybrid (Remote)Full-timePosted 4d ago

About the role

Marketing & Events Coordinator focused on hands-on event coordination and light marketing project ownership for Colibri Group, supporting in-person conferences, school/partner visits, webinars, information sessions, and other events from planning through follow-up.

Responsibilities

  • Coordinate event execution from planning through follow-up: schedules, registration, vendors, conference booths, travel, shipping, event materials, run-of-show details, and lead handoffs
  • Serve as a hands-on operational contact for assigned in-person conferences and events; coordinate with internal partners and external vendors, and provide on-site support when needed
  • Support different event sizes and formats, including up to approximately three large B2B conferences annually, approximately five to seven school/partner visits, and recurring virtual events (generally one to two per month, in a supporting role)
  • Build practical event playbooks, checklists, timelines, and repeatable processes; flag missing details, dependencies, and risks early
  • Track event supplies, branded materials, inventory, vendor orders, expenses, invoices, and logistics so everything arrives where and when it is needed
  • Coordinate assigned marketing and cross-functional projects in ClickUp or similar tools, keep ownership and deadlines visible, and support light marketing communications, editing, or quality checks as needed.

Qualifications

  • Approximately 1–3 years of relevant experience in event coordination, marketing operations, project coordination, or a related field. Relevant internships and comparable hands-on experience are welcome
  • Direct involvement coordinating actual events, such as conferences, trade shows, webinars, school events, or partner experiences not simply attending them or promoting them
  • Experience managing multiple moving pieces: timelines, vendors or stakeholders, registration, supplies, schedules, and last-minute changes
  • Strong written and verbal communication, dependable follow-through, attention to detail, and confidence working across teams
  • Comfort using project-management tools to track tasks and deadlines, or the ability to learn new systems quickly

Skills

Required:Event coordinationProject coordinationCommunication
Nice to have:ClickUp or similar PM tool

Benefits

  • Not specified in the description
Last updated Oct 21, 2026. Interested? Apply on the company site.

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