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Facilities Manager

Bisnow· SelectLeaders – SelectLeaders Managers
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Jersey City, NJ$75k - $85kFull-timePosted 4d ago

About the role

Hands-on Facilities Manager responsible for maintenance, safety, cleanliness, and overall condition of multiple properties in Jersey City, NJ. On-site leadership, coordinating maintenance staff and contractors, with a focus on preventative maintenance, safety, and operational readiness.

Responsibilities

  • Oversee daily maintenance and physical operations across multiple properties.
  • Conduct routine building walkthroughs to identify maintenance, cleanliness, safety, and appearance issues.
  • Perform minor repairs and maintenance tasks directly when appropriate.
  • Oversee HVAC, plumbing, electrical, lighting, doors, flooring, and other building systems.
  • Develop and execute preventative maintenance schedules to minimize unexpected repairs and equipment failures.
  • Ensure all interior and exterior spaces are safe, functional, clean, and well maintained.
  • Respond promptly to maintenance emergencies and coordinate repairs with minimal disruption to daily operations.
  • Maintain an organized inventory of tools, supplies, equipment, and replacement parts.
  • Supervise and coordinate maintenance employees, including daily assignments, scheduling, performance, and follow-through.
  • Establish clear expectations, responsibilities, and priorities for the maintenance team.
  • Ensure maintenance requests are tracked, assigned, and completed in a timely manner.
  • Verify that work is completed correctly and meets established quality standards.
  • Train, support, and hold maintenance employees accountable for performance.
  • Collaborate closely with on-site personnel and senior leadership to address facility needs.
  • Communicate proactively regarding maintenance issues, repair timelines, and completed work.
  • Manage relationships with outside contractors, service providers, and maintenance vendors.
  • Obtain competitive quotes, evaluate proposals, and negotiate pricing.
  • Coordinate vendor schedules and oversee work performed on-site.
  • Ensure contractors complete work according to approved scopes, timelines, and quality expectations.
  • Review invoices against approved quotes and completed work before submitting them for payment.
  • Track vendor contracts, service agreements, warranties, and scheduled maintenance.
  • Identify opportunities to reduce costs and improve vendor performance.
  • Coordinate small- to medium-sized renovation, repair, and facility improvement projects.
  • Develop project scopes, timelines, material requirements, and cost estimates.
  • Oversee contractors to ensure projects are completed safely, on schedule, and within approved budgets.
  • Coordinate work during evenings and weekends when necessary to minimize operational disruptions.
  • Track project progress and communicate updates to leadership.
  • Conduct final inspections and ensure outstanding items are resolved before project completion.
  • Maintain facilities in accordance with applicable building, fire, health, and safety regulations.
  • Conduct routine safety inspections and promptly address identified hazards.
  • Maintain accurate records of inspections, permits, certifications, and required maintenance.
  • Coordinate fire alarm, sprinkler, HVAC, and other required building system inspections.
  • Support emergency preparedness, building security, and facility-related emergency response procedures.
  • Ensure exterior areas and common spaces are inspected regularly and maintained safely.
  • Coordinate with leadership to minimize operational disruptions during repairs and emergencies.
  • Track facilities spending, maintenance costs, vendor expenses, and project budgets.
  • Follow established purchasing, invoice verification, and financial approval procedures.
  • Maintain a centralized work-order and preventative maintenance system.
  • Keep organized records of repairs, equipment, warranties, vendor agreements, and completed projects.
  • Provide weekly updates to leadership on open maintenance requests, completed work, upcoming projects, and spending.
  • Identify recurring maintenance issues and recommend long-term solutions.

Qualifications

  • 5+ years of experience in facilities management, building maintenance, property maintenance, or a related field.
  • Strong hands-on knowledge of building systems, including HVAC, plumbing, electrical, and general repairs.
  • Experience supervising maintenance staff and coordinating outside contractors.
  • Experience managing multiple buildings or a large, complex facility.
  • Ability to troubleshoot maintenance problems and determine appropriate solutions.
  • Strong organizational skills with the ability to manage multiple competing priorities.
  • Experience managing vendor relationships, obtaining quotes, and tracking expenses.
  • Comfortable using work-order software, email, spreadsheets, and other basic technology.
  • Strong communication skills and a service-oriented mindset.
  • Valid driver's license.
  • Ability to work 100% on-site in Jersey City and travel between properties.
  • Availability for occasional evening, weekend, and emergency work.
  • Ability to perform the physical requirements of the role, with or without reasonable accommodation.

Skills

Required:Facilities managementHVACPlumbingElectrical
Last updated Oct 21, 2026. Interested? Apply on the company site.

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