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Executive Assistant

Endex· Operations Staff
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New York CityFull-timePosted 11mo ago

About the role

Executive Assistant at Endex, an operational backbone role supporting the CEO and leadership in New York City. Focus on calendars, office operations, internal systems, events, billing/compliance coordination, and cross-functional support to enable a high-performing team.

Responsibilities

  • Executive Support: Manage the CEO's calendar, coordinate meetings, and handle scheduling across internal and external stakeholders to protect time and maximize focus.
  • Office Management: Own the day-to-day operations of the NYC office, ensuring it's well-run, organized, and welcoming.
  • Internal Systems & Organization: Design and maintain internal systems across billing, compliance, vendor management, and administrative workflows to keep the company organized and audit-ready.
  • Team Culture & Events: Plan and execute team outings, offsites, and company events that strengthen culture and celebrate milestones.
  • Billing & Compliance Coordination: Track invoices, manage vendor relationships, and work with legal and finance partners to ensure operational and compliance requirements are met on time.
  • Cross-Functional Support: Partner with recruiting, marketing, and GTM functions on logistics, coordination, and operational needs as the company scales.

Qualifications

  • Proactive Organizer: you identify gaps, build systems, and create the operating rhythm for a fast-moving team.
  • Relentlessly Resourceful: you adapt to ambiguity, find the right people, and get things done without a playbook.
  • Execution-Oriented: you follow through and maintain high standards for deliverables.
  • Strong Communicator: you write clearly and communicate proactively across the team.
  • Low Ego: focused on outcomes, open to feedback, and provide strong support as a competitive advantage.
  • Discretion: trusted with sensitive information across finance, legal, and personnel matters.

Skills

Required:Calendar managementOffice administrationInternal systems designVendor management
Nice to have:Event planning

Benefits

  • Health & Dental Insurance
  • Monthly Wellness Stipend
  • Retirement Benefits — 401K Matching
  • Competitive Salary + Equity
Last updated Oct 1, 2026. Interested? Apply on the company site.
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About Endex

AI Built For Excel

An Excel-native AI Agent that accelerates financial modeling and data analysis backed by OpenAI and ChatGPT

Financial modelingData analysisExcel integrationAI agentDeep ResearchSecurity
Company profileWebsite

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