HR Operations Specialist
Malaysiafull-timePosted 10mo ago
About the role
Supports HR administrative tasks including record-keeping, HR documentation, onboarding, attendance, benefits, and offboarding to ensure smooth HR operations.
Responsibilities
- Prepare HR letters such as confirmation, extension, transfer, probation, employment, and other standard HR documents.
- Maintain proper filing and documentation of employee records (digital and physical).
- Ensure all employee changes are updated in HRIS and internal tracking sheets.
- Update employee data in HRIS: new joiners, changes, transfers, confirmation, resignations.
- Assist in maintaining accurate headcount records and movement logs.
- Support data audits to ensure consistency and compliance.
- Prepare onboarding materials, documentation, accounts access, and employee information.
- Coordinate with IT, Admin, and hiring managers to ensure readiness for Day 1.
- Assist with onboarding briefings and documentation collection.
- Track leave balances, attendance records, shift compliance, and timesheets.
- Flag anomalies or issues to Senior HR Ops for follow-up.
- Support attendance reporting for payroll processing.
- Support insurance updates, benefits enrolment, and claims processing.
- Assist employees with queries on benefits, medical claims, and policy requirements.
- Assist in exit administration: clearance forms, system access removal, asset return tracking.
- Ensure exit documents and HRIS updates are completed accurately and on time.
Qualifications
- 1–3 years of HR administrative or HR operations experience.
- Strong attention to detail and ability to maintain accurate records.
- Good organisational skills with the ability to manage multiple tasks.
- Familiarity with HRIS systems and HR documentation.
- Service-oriented mindset with good communication skills.
- Ability to work with speed, accuracy, and discretion.
Benefits
- Hands-on exposure across all HR operations functions.
- Clear growth path into Senior HR Ops or HR Generalist roles.
- Work in a dynamic, high-growth environment with a supportive People team.
- Opportunity to strengthen your HR foundation and technical capabilities.
Last updated Dec 11, 2025. Interested? Apply on the company site.
About Bjak
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