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Executive Business Administrator, CoreAI

Microsoft· Business Support
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Redmond, WA, Mountain View, CA$31.49/hr - $51.97/hrFull-timePosted 2mo ago

About the role

Operationally focused partner to CoreAI leaders and cross-functional teams, driving strategic business support, workforce management, project coordination, and organizational operations to enable execution and impact.

Responsibilities

  • Partner closely with CoreAI leadership, Executive Business Administrators, HR, Staffing, Finance, Facilities, and other cross-functional teams to deliver operational excellence and support business priorities.
  • Drive coordination across multiple stakeholders to ensure alignment, execution, and effective communication of organizational initiatives.
  • Develop a deep understanding of CoreAI's business rhythms, organizational priorities, and operating cadence to proactively anticipate needs and remove barriers to execution.
  • Manage headcount administration activities, including position tracking, requisition creation, onboarding support, and workforce-related reporting.
  • Maintain accuracy across headcount tools, organizational distribution lists, and workforce records.
  • Partner with Staffing, HR, and Finance teams to support workforce planning and organizational changes.
  • Facilitate a seamless onboarding experience for new employees, ensuring readiness and successful integration into the organization.
  • Manage space planning and allocation activities, including office moves, seating assignments, and workplace optimization initiatives.
  • Anticipate and proactively address space constraints and organizational growth needs.
  • Oversee equipment procurement and lifecycle management, including asset tracking, transfers, custodian updates, and refresh programs.
  • Ensure operational processes align with company policies, compliance requirements, and budget expectations.
  • Monitor operating expenses and budgets, identifying potential risks, variances, and opportunities for optimization.
  • Partner with Finance to maintain reporting accuracy and support sound fiscal management practices.
  • Review and approve expenses as needed, ensuring adherence to company policies, coding standards, and financial controls.
  • Support forecasting and planning processes that enable responsible stewardship of organizational resources.
  • Lead planning and execution of leadership meetings, team offsites, All Hands events, employee engagement initiatives, and organizational programs.
  • Deliver exceptional event experiences that foster collaboration, inclusion, connection, and team effectiveness.
  • Coordinate logistics, budget management, communications, and operational support for team and organizational events.
  • Align event planning with business priorities, product milestones, and organizational objectives.

Qualifications

  • 5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Skills

Required:Executive-level coordination
Nice to have:Project managementCommunicationCollaboration & relationship buildingConfidentiality & discretionCalendaring & organizational managementMicrosoft 365
Last updated Aug 20, 2026. Interested? Apply on the company site.

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