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Recruiting Coordinator

Outset· People
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Hybrid (San Francisco)$100k - $120kFull-timePosted 4w ago

About the role

Highly organized, proactive Recruiting Coordinator to help deliver an exceptional candidate experience while supporting rapid, high-volume hiring. Operational backbone of the recruiting function in a fast-changing startup environment.

Responsibilities

  • Coordinate a high volume of interviews across multiple teams, job functions, time zones, and hiring stages.
  • Own end-to-end interview scheduling, including complex panel interviews, last-minute changes, reschedules, and candidate communications.
  • Partner closely with recruiters, hiring managers, interviewers, and executive assistants to create efficient, seamless interview processes.
  • Serve as a primary point of contact for candidates, delivering timely, professional, and warm communication throughout the recruiting process.
  • Maintain accurate candidate, interview, and hiring data in the applicant tracking system - Ashby.
  • Prepare interview agendas, collect interviewer feedback, monitor completion, and follow up to keep decisions moving quickly.
  • Support recruiting events, hiring days, campus programs, referral initiatives, and other high-volume talent programs as needed.
  • Coordinate candidate travel, expense reimbursements, offer-related logistics, background checks, and onboarding handoffs where applicable.
  • Identify scheduling bottlenecks and recurring process issues; recommend and implement practical improvements.
  • Create and maintain recruiting documentation, templates, reporting trackers, and process guides.
  • Help build scalable recruiting operations that can evolve as the company grows.

Qualifications

  • 1-3 years of recruiting coordination or similar scheduling-intensive experience.
  • Experience supporting high-volume hiring in a startup, high-growth, fast-paced environment.
  • Proven ability to manage numerous active candidates and interviews at once without sacrificing accuracy, responsiveness, or candidate experience.
  • Strong calendar management skills and comfort coordinating complex schedules across time zones.
  • Familiarity with Ashby.
  • Excellent written and verbal communication skills, with a polished, candidate-centered approach.
  • Strong attention to detail, sound judgment, and the ability to prioritize effectively when plans change quickly.
  • A proactive, resourceful mindset - you anticipate issues, solve problems independently, and know when to escalate.
  • Comfort working with ambiguity and building processes in an environment where priorities and hiring plans may shift.
  • Commitment to confidentiality, inclusive hiring practices, and a positive candidate experience.

Skills

Required:Interview schedulingCandidate communicationApplicant Tracking System (Ashby)calendar management
Last updated Sep 24, 2026. Interested? Apply on the company site.
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About Outset

AI-powered user interviews

Outset offers AI-powered user interviews to conduct qualitative research. Traditional surveys are fast but lack depth while live interviews produce high quality data but are slow and expensive. Outset uses LLMs to lead interviews and synthesize results so researchers get high quality data 100 times faster.

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