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Executive Business Administrator

Microsoft· Business Support
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Redmond, WA$33.89/hr - $67.16/hrFull-timePosted 3w ago

About the role

Microsoft is seeking Executive Business Administrators to support various leaders across the company. The role requires strong organizational and communication skills, ability to manage multiple workstreams, discretion, and the capacity to operate independently or collaboratively. The position involves leading within the Business Support community, supporting org-wide initiatives, and providing backup support as needed.

Responsibilities

  • Calendar Management and Meeting Logistics: Provides strategic calendar management and time planning support for managers (e.g., Corporate Vice President); prepares meeting materials; coordinates logistics; delegates as needed; attends meetings or ensures follow-up; manages ambiguous situations.
  • Cross-Functional Collaboration and Communication: Builds networks across organizations; serves as a liaison between executives and teams; gathers information from partners to prepare stakeholders; communicates with external partners/audiences; represents their leader(s) and Microsoft.
  • Discipline Growth and Development: Provides leadership within the discipline; mentors less experienced colleagues; onboards/trains new staff; participates in interviews for Business Support roles; supports team building and career development.
  • Event Coordination and Logistics: Owns coordination and direction for events; develops workback schedules; manages suppliers and relationships; handles post-event closeout and lessons learned.
  • Leadership: Leads by example; maintains executive presence; influences others; supports self-reflection in challenging situations.
  • Project Ownership: Manages multiple projects end-to-end with varying deadlines; drives accountability; identifies risks; streamlines processes; may delegate tasks; defines success metrics.
  • Resource Management: Participates in budget tracking and reporting; expense management in partnership with Finance; vendor/supplier management; manages equipment/inventory; complex budget planning with peers.
  • Rhythm of Business (ROB): Implements ROB cadence; plans and adjusts activities; manages confidential communications and information flow; seeks feedback.
  • Space Management and Planning: (Location-dependent) Maintains space management processes; coordinates space requests; plans room layouts and equipment; analyzes space utilization.
  • Team Management Support: Supports Talent Acquisition collaboration for recruitment; onboarding for new hires; headcount management in partnership with Business Managers/Chiefs of Staff; maintains headcount figures.
  • Travel Management: Manages travel arrangements and itineraries; briefs leaders; handles travel logistics and compliance; provides onsite support during trips.

Qualifications

  • 7+ years Administrative, Business Support, or customer service experience in a role focused on scheduling meetings/events, travel management, and executive/upper management administration.

Skills

Required:Calendar managementMeeting logisticsCross-functional collaboration
Nice to have:Budget and expense managementRecruitment and onboarding support

Benefits

  • Certain roles may be eligible for benefits and other compensation. See https://careers.microsoft.com/us/en/us-corporate-pay for details.
Last updated Oct 1, 2026. Interested? Apply on the company site.

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