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Executive Business Admin

Microsoft· Business Support
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Redmond, WA$31.5k - $52kFull-timePosted 3w ago

About the role

Microsoft is seeking Executive Business Administrators to support various leaders across the company. The role requires strong organization, communication, discretion, and the ability to manage multiple workstreams in a fast-paced environment. Serves as a leader within the business administrator community, supports org-wide initiatives, and provides backup support as needed.

Responsibilities

  • Calendar Management and Meeting Logistics: strategic calendar management, meeting preparation, logistics, and materials; prioritization and delegation; collaboration with Chiefs of Staff, Business Managers, HR; may attend meetings and follow-up; handles ambiguous situations.
  • Cross-Functional Collaboration and Communication: liaison between executives and teams; gathers information from partners to prepare stakeholders; communicates with external partners and represents leader(s) and Microsoft.
  • Discipline Growth and Development: mentors less experienced colleagues; onboarding and training; contributes to culture; identifies growth opportunities; participates in interviews for Business Support roles; supports team building.
  • Event Coordination and Logistics: coordinates events end-to-end; develops workback schedules; point of contact for events; manages supplier relationships; post-event close out and learnings.
  • Leadership: leads by example, maintains executive presence, influences others, fosters self-reflection in dynamic situations.
  • Project Ownership: manages multiple projects end-to-end; accountable for outcomes; communicates risks; streamlines processes; may delegate tasks; measures project success.
  • Resource Management: participates in budget tracking and expense management; coordination with Finance; vendor/supplier management; complex budget planning with peers as needed.
  • Rhythm of Business (ROB): implements ROB patterns; cadence planning; confidential communications distribution; collaborates with peers to gather feedback.
  • Space Management and Planning: dependent on location; maintains space-management processes; coordinates space requests; designs room layouts; maintains space utilization data; escalates issues.
  • Team Management Support: recruitment collaboration with GTA; onboarding for new hires and executives; headcount management with Business Manager/Chiefs of Staff; collaborates with Finance on headcount figures.
  • Travel Management: plans travel for managers/groups; creates itineraries; briefs leaders; handles issues during travel; ensures travel documents and compliance; may accompany leaders on trips.

Qualifications

  • 5+ years administrative, business support, or customer service experience focusing on scheduling, travel management, and executive/upper-level administration.

Skills

Required:Calendar ManagementCommunicationStakeholder Management
Nice to have:Event CoordinationBudget and Expense Management

Benefits

  • Benefits and compensation information available via company links (see job description).
Last updated Oct 1, 2026. Interested? Apply on the company site.

About Microsoft

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