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Business Operations & Management / Assistant Coordinator Intern

Microsoft· Government Affairs
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BrusselsinternshipPosted 3w ago

About the role

Internship opportunity in Microsoft's European Government Affairs (EGA) in Brussels, providing finance, procurement, and administrative support, with exposure to budget planning, operations, and executive support for senior leaders.

Responsibilities

  • Provide day-to-day support for finance, procurement and invoicing processes across the EGA team.
  • Create and follow up on purchase orders, contracts, support invoice processing and maintain accurate finance and procurement records.
  • Support the annual budget-planning, forecasting process and budget reviews in close collaboration with the Business Operations Manager.
  • Engage with internal teams, suppliers, consultants and law firms to help ensure smooth and consistent operational processes.
  • Support compliance-related processes, including hospitality and travel requests involving government officials, in line with Microsoft policies.
  • Maintain team trackers, shared files, guidance materials and process documentation, and identify opportunities to simplify ways of working.
  • Support onboarding and offboarding activities and contribute to broader team projects, events and learning activities.
  • Support calendar management and scheduling for senior leaders, including internal and external meetings.
  • Coordinate meeting logistics, virtual meetings, visitor arrangements and occasional business lunches or dinners.
  • Support business travel arrangements, itineraries, travel documentation and expense submissions.
  • Assist with Rhythm of Business activities, team meetings and operational follow-up.
  • Provide back-up administrative support during periods of absence of the Executive Assistant

Qualifications

  • Bachelor's degree or equivalent qualification in business administration, finance, accounting, management, economics or a related field.
  • Legally authorised to work in Belgium.
  • Good numerical and analytical skills, with strong attention to detail and accuracy.
  • Proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint and Teams.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills in English.
  • Collaborative, open and inclusive working style, with sound judgment and discretion.
  • Ability to learn quickly, work proactively and adapt in a changing international environment.
  • French language skills (written and verbal) are a plus.

Skills

Required:Numerical and analytical skillsMicrosoft Office
Last updated Oct 9, 2026. Interested? Apply on the company site.

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