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Executive Assistant - APAC

ElevenLabs· Operations
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Remote, Australia, SingaporeFull-timePosted 5d ago

About the role

Executive Assistant to senior leadership providing calendar management, cross-time-zone coordination, logistics, and day-to-day administrative support to enable leadership focus and scalable operations in a fast-growing AI company.

Responsibilities

  • Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies
  • Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts
  • Coordinate seamlessly with internal stakeholders across teams, as well as external partners and senior leaders
  • Work closely with other EAs across the organisation to align schedules, share context, and keep cross-functional coordination running smoothly
  • Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping the right people aligned
  • Build structure, processes, and systems that scale with a fast-growing AI company
  • Identify opportunities to automate and streamline repetitive work, using AI tools and productivity tooling to improve quality and speed

Qualifications

  • Proven experience supporting senior leaders and their broader teams in a fast-moving environment, including coordinating with other EAs across the organisation
  • Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders
  • Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders
  • High emotional intelligence and discretion - trusted with sensitive information
  • Comfortable supporting not just an individual but a wider team at times
  • Personable and easy to work with - builds genuine relationships across the organisation
  • Natural reflex to reach for tooling and automation; fluency with AI tools such as Claude or ChatGPT and quick to adopt new systems
  • High personal standards - cares about the quality of output
  • A valid passport and willingness to travel globally ~40% of the time
  • Language proficiency: Fluent in English (written and spoken); Mandarin, Korean, or Japanese a plus

Skills

Required:Calendar managementCommunicationDiscretion and confidentialityCross-functional coordinationAutomation & AI tooling

Benefits

  • Annual discretionary professional development stipend
  • Annual discretionary social travel stipend
  • Annual company offsite
  • Co-working stipend for remote locations
Last updated Oct 22, 2026. Interested? Apply on the company site.
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