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Office & Workplaces Coordinator

Alan· Work Environment
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Hybrid (Paris, France)Full-timePosted 4mo ago

About the role

Role focused on managing and improving Alan's Paris HQ operations, vendor management, procurement, facilities, and CSR initiatives within a hybrid, on-site-at-least-4-days-per-week setting.

Responsibilities

  • Lead and support projects for the long-term improvement of our work environment as we grow
  • Contribute to Alan's growth through building and running scalable processes and documentation, leveraging data, AI and automation
  • Manage external providers and stakeholders: contractualization, invoicing, performance monitoring, tenders
  • Create and maintain secure, safe and comfortable work environments for all Alaners, in line with our Healthy Business positioning
  • Interact daily with cross-functional teams: People, IT, Security, Finance, Legal
  • Contribute to the "on-call" rotation (daily run Office Management tasks)
  • Run day-to-day office operations at Valmy — our Paris HQ: office tours, maintenance follow-up, supply and equipment management
  • Manage and challenge the full vendor portfolio: onboarding, performance monitoring, contract tracking, invoicing, RFPs
  • Own office procurement: purchases, budget tracking, cost optimization, reporting
  • Lead Alan's RSE (Corporate Social Responsibility) approach: audit current practices, benchmark comparable organizations, build a prioritized action plan and drive concrete initiatives

Qualifications

  • An Office Manager with 2–4 years of experience, with a procurement or vendor management dimension, from a scale-up or fast-growing company
  • A Facilities coordinator who has managed multiple vendors simultaneously and owned budget lines
  • An operational profile with concrete RSE delivery experience

Skills

Required:Office managementVendor managementProcurement
Nice to have:RSE (CSR) delivery

Benefits

  • All the tools you need. Top of the range equipment: Macbook Pro, keyboard, laptop stand, monitor, and Bose noise-canceling headphones.
  • Flexible vacation policy and flexible working hours.
  • Transport. Country-specific commuter benefits.
  • Personal growth through coaching: dedicated coach from day one.
  • Learning & Training opportunities with flexible Training policy, budget for books/conferences.
  • Fair rewards. Generous equity packages.
  • Delightful healthcare insurance. 100% of contribution covered for you and family.
  • Parental leave. Extended parental leave for all new parents.
Last updated Oct 14, 2026. Interested? Apply on the company site.
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About Alan

Votre partenaire santé qui prévient, assure et accompagne au quotidien

Alan permet à chacun d’agir sur sa santé physique et mentale, en alliant le meilleur de la prévention et de l’assurance, le tout au sein d’une expérience unique.

assurancepréventionsantébien-êtremutuelle
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