Senior Contracts Manager
Hybrid (New York, NY), Hybrid (Washington, D.C.)$130k - $160k + equityFull-timePosted 1mo ago
About the role
Senior Contracts Manager responsible for building and owning Kaizen's federal contracts compliance, including obligation registers, compliance calendars, and interface with government COs/AOs; supports BD and capture with contract strategy and pricing input; reports to Head of Business Operations & Corporate Affairs.
Responsibilities
- Build and own the obligation register across every federal agreement, keeping it current through mods and change orders
- Run the compliance calendar: training certificates back to the AOR, required notices and postings, annual filings including VETS-4212A
- Make applicability calls on thresholds, commercial-item carve-outs, and what actually applies at our size
- Administer federal portals: SAM reps and certs, PIEE and WAWF for invoicing
- Review flowdowns on new subcontracts and agreements before signature and flag what we'd be taking on
- Onboard new subcontractors: program context, systems access, security requirements, and operating expectations; hold them to committed scope, timelines, and deliverables
- Route execution to People Ops, IT, and security and hold the map of who owns what
- Serve as the primary interface with government COs and AOs on active contracts
- Support BD and capture teams with contract strategy, pricing input, and T&C risk assessment on proposals
- Manage clause interpretation with outside counsel
Qualifications
- 5+ years of federal contracts or subcontracts administration on the contractor side, where the follow-through was yours
- FAR and DFARS fluency, including flowdown matrices and applicability thresholds
- You've built a compliance register or calendar, not just worked from one someone else built
- DoD contract experience, including FAR-based awards or other transaction agreements
- GSA Schedule administration: catalog maintenance, pricing justifications, BPA setup and updates, SIN and SKU modifications, option year reporting, and price reduction clause compliance
- Direct submissions into federal systems: SAM, PIEE or WAWF
- Comfortable on a small team with no department behind you, able to assign your own week
- Experience managing subcontractors or teaming partners against committed scope, milestones, and deliverables, including escalating when they slip
- Negotiation experience on federal contracts, not just post-award administration
- Familiar with data rights and IP provisions in federal software contracts
- Eligible to work with CUI
Skills
Required:Federal contracts administrationFAR and DFARS fluencySubcontract managementNegotiation
Nice to have:Bid/proposal support
Benefits
- Health & Insurance: 100% coverage for employees and dependents; life insurance; One Medical membership; fertility and family-building support; 401(k) with 2% match
- Family & Time Off: 16 weeks parental leave for birthing parents, 10 weeks for non-birthing; Unlimited PTO with two-week minimum; federal holidays off; winter break; company offsites
- Office & Remote Setup: Home office stipend; commuter benefit; expensed meals/lunch; after-hours office expenses; company laptop
- Wellness: NYC gym membership fully covered; non-NYC gym stipend
- Stipends: utility, home cleaning, professional development, recreation, pet care
Last updated Oct 21, 2026. Interested? Apply on the company site.
About Kaizen Labs
Modern, people-first software for America’s public services
Kaizen Labs helps city administrators transform resident experiences with simple digital products like websites, resident permitting, and recreation management.
softwaredigital productspublic servicesrecreationpermittingcommunitygovernment
More open roles at Kaizen Labs
- Federal Growth Lead, Navy4d agoHybrid (Washington, D.C.) · Business Development
- Deployment Strategist (Cleared)2w agoHybrid (New York, NY), Hybrid (Washington, D.C.) · Customer Operations
- Communications Lead3w agoHybrid (Washington, D.C.) · Business Development
- Federal Growth Lead, Combatant Commands4w agoHybrid (Washington, D.C.) · Business Development
- Federal Growth Lead, Air Force/Space Force4w agoHybrid (Washington, D.C.) · Business Development